Strategies + Reports

The Edmonton Screen Industries Office Society (ESIO) is committed to safeguarding the personal information entrusted to us by our contributors, partners, applicants, clients, volunteers, staff and other stakeholders. The ESIO values the trust of these stakeholders and the general public and recognizes that maintaining this trust requires that the ESIO be transparent and accountable in how it treats the information that is shared with us.

The Edmonton Screen Industries Office Society (ESIO) is committed to model the highest standards of ethical conduct and corporate social responsibilities in all matters, including fundraising.

A diverse, inclusive, and equitable environment is one where all employees, volunteers, applicants, and stakeholders feel valued and respected. The ESIO is committed to a non-discriminatory approach and to provide equal opportunities in all of our departments and programs. We respect and value diversity and work to ensure that all voices are valued and heard.

Employees, Board members and other volunteers are required to support and advance the interests of the organization and avoid placing themselves in situations where their personal interests (direct or perceived) conflict with the interests of the organization.

The ESIO expects employees, Board members and other volunteers to carry out their business and personal activities in a prudent manner, to be objective in decision-making and refrain from enhancing their personal position by virtue of their association with the ESIO.

ESIO Directors may incur expenses in the course of business (i.e. travel, hospitality). Expenses must be reasonable, prudent, cost effective and defensible to an impartial observer. Directors are expected to demonstrate appropriate stewardship and accountability when incurring expenses. Directors will be reimbursed for approved costs, justified by an operational requirement.

In building a strong and respected organization that is relevant to the screen media industries, it is imperative a knowledgeable, engaged and inspired Board of Directors be in place to effectively lead the ESIO.

The purpose of this investment policy is to promote good governance of the ESIO’s funds. Governance of the investments is required to balance adequate liquidity and purchasing power while preserving capital and achieving returns consistent with prudent investing in accordance with sound investment management practices.

Due diligence must be demonstrated when making purchases of goods and services. A quote or Request for Proposal (RFP) from a vendor should be obtained to document the due diligence.

Corporate credit cards are issued for ESIO business purposes only. They are not to be used for expenses of a personal or non-reimbursable nature.
Use of the Corporate credit card is recommended in situations where:
vendor credit cannot be obtained;
vendor payment occurs on a regular cycle (i.e. office rent, photocopier rental)
the nature of the transaction requires a credit card (over the phone, short turnaround, etc.); or,
the nature of the transaction makes it difficult to pay by invoice after the fact (i.e. lunch with an industry partner).

Those with delegated authority share in the overall responsibility for sound financial stewardship of Edmonton Screen Industry Office Society’s (ESIO) resources and assets.

The Strategic Initiatives Fund (SIF) is devoted to the creation of new or enhancing current creators of intellectual property in the Edmonton screen industries. The goal is to create a thriving environment by investing in screen entertainment initiatives that elevate local content creators whose work will have a broader impact on the Edmonton ecosystem, driving greater commercialization and
sustainable business.

This document outlines the emergency executive succession plan for the ESIO in the event of an unexpected leave or sudden departure of the CEO. This plan identifies the collective management of responsibilities in order to sustain a healthy functioning organization. The plan acknowledges leadership and succession risk.

The ESIO is committed to maintaining the highest standard of quality, integrity, honesty and accountability. In line with this commitment, the ESIO provides an avenue for employees, volunteers and other stakeholders to raise concerns they may have about subjects covered by this Policy and to be assured that in making complaints they will be protected from reprisal or victimization for raising concerns in good faith.

This Policy does not apply to complaints of ESIO employees relating to human resource issues such as unsatisfactory employee feedback, performance evaluations or work assignment, unless these issues are considered retaliatory actions for a complaint of Reportable Activity or participation in an investigation.