Community Events Submission Guidelines

Edmonton Screen Community Calendar Guidelines

The Edmonton Screen Community Calendar is to provide a useful and reliable source of information that:

• Promotes events for the community and public
• Provides a common place to highlight local screen media events
• Provides a common place to highlight various opportunities for the local screen media community

The Edmonton Screen Community Calendar also offers organizers a tool to collect and manage RSVPs for their events at no cost to organizers or users.

Types

• Events
  • May be in-person, virtual, hybrid
  • Could be single or multi-day
  • Could include networking, workshops, premieres, launches, etc.
• Opportunities
  • Funding windows/deadlines (grants or other funding)
  • Submission deadlines (festivals, programs)

General Submission Guidelines

• All activities must be open to the public (ie. no member-only events or opportunities).
• The activities highlighted in the listings must be related to the film/tv or interactive digital media industries.
• Anonymous listings are not allowed. 
• An account is required to submit to the calendar. 
• Submitters must be, or have the permission of, the event organizer to post an event.
• Submitters have permission to publish the material that is on, or that can be accessed through, their listing on the calendar.

Events – General Guidelines

• Events posted on the calendar must be located in the Edmonton region OR must benefit Edmonton creators. 

Deadlines – General Guidelines

• Any opportunities posted on the calendar must be available to those in the Edmonton region. 

Additional Features

Ticketing

The ESIO Community Calendar offers organizers a way to collect and manage RSVPs for their events at no cost. RSVP management includes attendees reports (online, export, or print) and check-in options (through the site or with a QR Scanner).

At this time, the Community Calendar can only manage free events, but we will be exploring the ability to add a paid ticketing feature in the future. 

Submission Review

Exceptions to the above criteria may be allowed at the discretion of the ESIO. All new submissions or changes to existing ones will be subject to review and approval by the ESIO to ensure that they meet the intent and criteria for inclusion on the calendar. 

The calendar will be updated only as listings are submitted by organizers (the ESIO will not post events on behalf of an organizer). Please do not assume events or opportunities will be posted because it is annual or well-known.

Disclaimers

The Edmonton Screen Industries Office (ESIO) publishes community events or opportunities based on submissions from organizers and cannot guarantee the accuracy and currency of the information provided in those listings. The ESIO assumes no responsibility for the websites that are linked to or otherwise electronically connected to the ESIOs website. 

The ESIO reserves the right to restrict or remove any content or reject submissions that do not meet the criteria outlined above or are deemed to be in violation of any applicable law. The ESIO may remove accounts of individuals who violate any of the terms and guidelines related to the ESIO Community Calendar

Terms of use

By submitting your event or opportunity to the ESIO Community Calendar, you acknowledge and agree that:

• you have read and understood the calendar guidelines
• you have read, agree to, and confirm the ESIO website terms of service
• all information submitted and published is accurate
• the ESIO may approve, reject, or delete any submission or listing at any time for any reason at their sole discretion.